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Use Case โ€” Ground Handlers

1,200+ shipments/day at Don Mueang from 8 carriers

How a ground handling agent eliminated manual TMS data entry by automating flight manifest and Delivery Order parsing for cargo release authorization.

The Problem

Manual manifest reading causes cargo release delays

Before: Manual Manifest & D/O Entry

  • Warehouse staff manually reads flight manifests โ€” line by line โ€” and keys each AWB into the TMS
  • Delivery Orders (D/Os) arrive as PDFs via email and are re-keyed separately
  • Mismatched AWB numbers between manifest and D/O delay cargo release by hours
  • Peak flights (3-4 simultaneous arrivals) overwhelm the data entry team
  • Carriers receive delayed cargo status updates due to TMS entry backlogs
3+ hrs
delay between flight arrival
and cargo release authorization

After: KabyTech Automation

  • Flight manifests parsed automatically โ€” every line item extracted into structured records
  • Delivery Orders parsed and matched to manifest entries by AWB number
  • Cargo release auto-authorized when manifest + D/O + AWB all match
  • Multiple simultaneous flights processed in parallel โ€” no bottleneck
  • Real-time cargo status pushed to carrier portals via API
0
manual TMS entries
fully automated end-to-end
Flight Manifest โ€” FD3741 / 10SEP / DMK
AWB NumberPcsWt(KG)DestStatus
176-1551 5964557.72MAAPARSED
217-8834 220112234.50NRTPARSED
160-4421 8876318.30SINPARSED
618-9902 33458145.00HKGPARSING
235-7712 0098232.10ICNQUEUED
42 manifest lines ยท 38 parsed ยท 4 in progress
Manifest Parsing

Every manifest line becomes a structured record

KabyTech reads entire flight manifests โ€” whether received as PDF, EDI (FFM), or scanned paper. Each line item is extracted with AWB number, piece count, weight, origin, destination, and special handling codes.

The system handles manifests from 8 different carriers, each with their own format. No templates needed โ€” KabyTech understands manifest structure regardless of layout.

PDF manifest parsing FFM/EDI text parsing 8 carrier formats Multi-page manifests SPH code extraction ULD breakdown
Cargo Release Authorization
AWB176-1551 5964โœ“
ManifestFD3741/10SEPโœ“
D/O ReceivedYES โ€” 10:42 AMโœ“
Pcs Match5 = 5โœ“
Wt Match57.72 = 57.72โœ“
ConsigneeEXCEL MARITIMEโœ“
Customs StatusCLEAREDโœ“
Release AuthAUTHORIZEDโœ“
Auto-authorized ยท All 3 documents matched
Auto-Release

Cargo release auto-authorized when documents match

When the flight manifest, Delivery Order, and original AWB all match on AWB number, piece count, and weight โ€” the system auto-authorizes cargo release in the TMS. No human intervention needed for clean matches.

Discrepancies are flagged instantly with specific details: "AWB 176-1551 5964: Manifest shows 5 pcs but D/O shows 4 pcs" โ€” so warehouse staff can resolve issues immediately instead of discovering them hours later.

3-way document match Auto cargo release Discrepancy alerts Real-time TMS update Carrier status push DG handling checks
Results

Don Mueang operations impact

1,200+
Shipments processed per day
0
Manual TMS entries
8
Carriers supported
3 hrs
Faster cargo release

Ready to automate your ground handling operations?

Book a demo and see flight manifests parsed and cargo release authorized automatically in real time.

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