Homeโ€บUse Casesโ€บ3-Way Document Matching
Use Case โ€” Document Reconciliation

Reconcile AWB, Manifest & Delivery Order automatically

How KabyTech parses all three documents, matches them by AWB number, piece count, and weight, and flags discrepancies before they reach billing.

The Problem

Manual cross-checking misses costly mismatches

Before: Manual 3-Document Cross-Check

  • Staff manually compares AWB, flight manifest, and Delivery Order side-by-side on screen
  • AWB number, piece count, weight, and consignee must match across all 3 documents
  • Mismatches in weight (manifest vs AWB) cause billing disputes with airlines
  • Piece count discrepancies between D/O and manifest delay cargo release
  • With 200+ shipments/day, manual cross-checking takes a full-time team of 3
5-8%
of shipments have mismatches
many discovered only at billing

After: KabyTech Auto-Matching

  • All 3 documents parsed by KabyTech โ€” AWB, Manifest, and D/O
  • Automatic matching on AWB number, pieces, gross weight, and consignee name
  • Discrepancies flagged instantly with specific field-level detail
  • Clean matches flow straight through to billing โ€” no human touch needed
  • Mismatch resolution queue shows exactly which fields differ and by how much
0
missed mismatches
every discrepancy caught pre-billing
Document 1 โ€” Air Waybill
AWB176-1551 5964
Pieces5
Weight57.72 KG
ConsigneeEXCEL MARITIME
MATCH
Document 2 โ€” Flight Manifest
AWB176-1551 5964
Pieces5
Weight57.72 KG
FlightEK0375/10SEP
MATCH
Document 3 โ€” Delivery Order
AWB176-1551 5964
Pieces5
Weight57.72 KG
ConsigneeEXCEL MARITIME
3-way match confirmed ยท Ready for billing
The Solution

Three documents parsed, matched automatically

KabyTech's KabyTech parses all three documents independently โ€” the original AWB, the flight manifest line, and the Delivery Order. Each is extracted into structured data, then matched field-by-field: AWB number, piece count, gross weight, and consignee.

When all fields match across all three documents, the shipment is auto-approved and flows directly to billing. When discrepancies are found, the system generates a detailed mismatch report showing exactly which fields differ.

AWB number matching Piece count verification Weight reconciliation Consignee name matching Auto-billing flow Mismatch alerting
Match Results โ€” Batch 2026-09-10
๐Ÿ“„176-1551 5964 ยท 5 pcs ยท 57.72 KG3/3 MATCH
๐Ÿ“„217-8834 2201 ยท 12 pcs ยท 234.50 KG3/3 MATCH
๐Ÿ“„160-4421 8876 ยท 3 pcs ยท 18.30 KG3/3 MATCH
๐Ÿ“„618-9902 3345 ยท AWB: 8 pcs / Manifest: 7 pcsMISMATCH
๐Ÿ“„235-7712 0098 ยท 2 pcs ยท 32.10 KG3/3 MATCH
๐Ÿ“„580-3310 4567 ยท Wt diff: 0.5 KGREVIEW
6 shipments processed 4 matched ยท 1 mismatch ยท 1 review
Discrepancy Detection

Every mismatch caught before billing

The system categorizes results into three buckets: clean matches (auto-approved for billing), mismatches (blocked with specific details), and review items (minor discrepancies within tolerance that need human confirmation).

Weight tolerance thresholds are configurable per client โ€” some accept +/- 0.5 KG rounding differences while others require exact matches. Piece count mismatches always trigger a hard block regardless of tolerance settings.

Auto-approve clean matches Hard block on piece mismatches Configurable weight tolerance Mismatch detail reports Audit trail logging Resolution workflow
Results

Document reconciliation impact

80%
Time saved vs manual
0
Missed mismatches
Auto
Billing flow for matches
<3s
Per 3-way match check

Ready to automate your document matching?

Book a demo and see AWBs, manifests, and Delivery Orders reconciled automatically in real time.